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Board
Meeting Minutes (Unofficial)
The Village at Oak Hill
February 10, 2004
7:05PM – 8:30PM
BOD
Attendance: Don Snider (D), Brad Blanken (B), Scott Skelly (S)
& Lisa Canfield Laffey (L)
7:05
Don Snider – Call to Order
7:05
Lisa Canfield Laffey – Review of Minutes
1.
Attendance
2.
Voting (Who)
Motion
to approve minutes (B): Motion
Seconded (S): MOTION
PASSED (4:0:0) (D,B,S,L:0:0)
1.
Total Cash Accounts – $161,028.16
2.
Total Reserves - $72.621.80
3.
Total Assets - $170,564.59
Motion
to approve minutes (S): Motion
Seconded (B): MOTION
PASSED (4:0:0) (D,B,S,L:0:0)
7:11
Don Snider – Open Questions, Comments and Suggestions
from residents
1.
Parking around bend of curb/street of lot #19
a.
Concern this is a fire violation
7:14
ARC (Architectural Review Committee) – Al Lackner
1.
No new update
Newsletter Committee
1.
No new update
Social Committee
1.
No new update
2.
Request to be put in board member nomination package
asking for volunteers
Women’s Committee
1.
Next meeting is scheduled for the Saturday next
7:15 Management
Report
1.
Fire Lane Survey
a.
Concerns about county roads
b.
Concerns about Musser Court and Gassaway
i.
Suggestion to have the Fire Company come back to
validate their survey
c.
Vanguard did site overview of fire lanes and it is
projected that we will need 11 signs
d.
Signs needed
e.
Painting of curbs – staining – optional
i.
Vanguard to get estimate for both painting and staining
of the curbs
ii.
Vanguard to provide the name of a community that used
curb staining
f.
Install Fire Signs
7:25
Installation of Fires Signs approved by the BOD (4:0:0)
(D,B,S,L:0:0)
2.
Policy Resolution for Vehicle Parking Violation
a.
Discussion regarding wording of the resolution
b.
Concern regarding the legal validity of the policy in
regards to others
c.
Suggestion to rework the document
d.
Suggestion to combine all parking resolutions into one
document
e.
Vanguard states many other communities use this exact
policy which has been review by an attorney
Motion
to approve the Policy resolution as is (L): Motion Seconded
(S): MOTION PASSED (3:1:0) (D,S,L:B:0)
8:05
Motion to send both the Policy Resolution for Vehicle
Parking Violation and the Policy Resolution for Assignment of
Parking Space Use to residents as well as referenced in both
the Newsletter and Website (L): Motion Seconded (S): MOTION
PASSED (3:0:1) (D,S,L:0:B)
3.
Removal of Dead Tree – behind 13915 Lullaby Rd
a.
Discussion as to responsibility
b.
Suggestion to have our attorney review the
situation
Motion
to have attorney review the situation and make recommendation,
if attorney says no liability then BOD decision is not to
remove tree, if attorney has a concern then further discussion
at next BOD meeting (L): Motion Seconded (B): MOTION PASSED
(4:0:0) (D,B,S,L:0:0)
4.
Mailing of Annual Meeting Notice
a.
First mailing - Asking for candidates for one board
position
b.
Second mailing – Completed candidate forms and notice
8:15
Old Business
1.
Saturday Condo Trash Pick-Up
a.
Residents report that it was missed again
b.
Vanguard to follow-up with Waste Management
c.
Don to write letter
2.
Trash Pick-up trucks are reported to be running over
corner in the alley behind Bowman Ridge
ACTION:
Vanguard to follow-up with Waste Management to have problem
corrected
3.
Follow-up request with Elm Street by Vanguard to get an
official turnover date
ACTION:
Vanguard to follow-up with Elm Street
8:25
New Business
1.
Spring Cleaning Week
a.
Suggestion to have a community Spring Cleaning Week
b.
Suggestion to have 2 dumpsters in the community for one
week
c.
Suggestion to have a Bulk Trash Pick-Up week
d.
Vanguard to get quotes for both suggestions
ACTION:
Vanguard to get quotes for next BOD package
8:30
Adjourn Board Meeting
ACTION:
Vanguard to follow-up with Pulte as to the status of the
correction.
ACTION:
Residents to send Vanguard all complaints regarding this
particular parking situation
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